Microsoft OneDrive Student Guide

Set up a UBC Microsoft account

To get a UBC Microsoft account, you need to be an active and registered UBC student and follow the opt-in process below. Once you opt in, you do not need to follow the process again.

1. You will first create a new UBC email address that uses your UBC CWL (i.e., CWL@student.ubc.ca, where “CWL” is replaced with your CWL). This will serve as your UBC Microsoft account.
2. Sign in to theUBC CWL myAccount page.
   • If you have privacy concerns about sharing your CWL with others, you may anonymize your CWL first by clickingRename CWL后的导航和步骤。
3. ClickActivate Student Emailin the navigation.
4. After reading the terms and conditions, clickAccept.
5. 可能需要您的帐户bec前48小时omes active. Once your account is active, you can access Microsoft OneDrive (as well as Microsoft Teams) with this new email address and your CWL password.

Install the Microsoft OneDrive application

Using Windows

1. On Windows 10, OneDrive is already installed. For other versions of Windows, download the desktop application by going to theMicrosoft OneDrive download pageand clickingDownload.
2. Open theOneDrive installer下载，并按照步骤安装应用程序。
3. Enter your CWL@student.ubc.ca email (where “CWL” is replaced with your CWL) when prompted for your work, school, or Microsoft account.
4. 安装完成后，您将在目录中看到一个新的OneDrive文件夹。

Using Mac

1. If you are currently using the OneDrive Mac Store application, you must first uninstall it by dragging the application into your trash.
2. Download the desktop application by going to theMicrosoft OneDrive download pageand clickingDownload.
3. Open theOneDrive installer下载，并按照步骤安装应用程序。
4. Enter your CWL@student.ubc.ca email (where “CWL” is replaced with your CWL) when prompted for your work, school, or Microsoft account.
5. 安装完成后，您将在目录中看到一个新的OneDrive文件夹。

Log in to the Microsoft OneDrive web interface

1. Go toportal.office.comin your web browser.
2. Enter your CWL@student.ubc.ca email (where “CWL” is replaced with your CWL) when prompted for your work, school, or Microsoft account.
3. SelectOneDrivefrom the dashboard, and the interface will open in a new window.

Add files to Microsoft OneDrive

You can add, edit, and delete files through both the OneDrive folder (if you installed the application to set this up) and the web interface. Files in OneDrive will sync in one place no matter how you access them (e.g., a computer, a mobile device, the OneDrive web interface), so you can work on files from anywhere, without having to move them around.

Options for adding files

• If you installed the application, you can add files to OneDrive by dragging and dropping them into the OneDrive folder.
  • Additionally, you can save new files you create to the OneDrive folder.
• 登录到web界面后，可以使用New(to create a new file) orUpload（上载现有文件）选项。
• You can also save new files you create to the "OneDrive - The University of British Columbia" destination.

Share files on Microsoft OneDrive

One of the most useful aspects of OneDrive is the ability to share files with other people, so you can collaborate in one spot without having to exchange multiple versions of the same document and manually merge changes from different contributors.

默认情况下，存储在OneDrive上的文件和文件夹只有在您共享之前才可访问。您可以随时查看与谁共享文件并修改共享。

1. Launch share settings for a file:
   • If you installed the application, you can manage sharing of individual files by right-clicking them in the OneDrive folder and choosingShare.
   • Alternatively, after logging in to the web interface, select individual files and clickShareat the top.
2. Once you've launched the share settings, you can choose who should see and/or edit the file. To find people at UBC, use their first name, last name, or email address.
3. ClickSend指定的人通过电子邮件接收邀请，或单击Copy Linkto send the link yourself.

Access a file shared with you in Microsoft OneDrive

You will receive a notification from OneDrive or from the person sharing with you when a new file is available.

1. ClickOpen或thelink, and you will be directed to a new tab in your browser.
2. If prompted, log in to OneDrive with your UBC credentials.
3. Confirm your email address to open the file.

Collaborate with classmates in Microsoft OneDrive

If you’ll be working with classmates on group assignments or other coursework, you can use Microsoft OneDrive to track your collaboration in several ways.

• When you are working on a shared document, if anyone else is also working on it at the same time, you'll be able to see them as an icon at the top of the document.
  • Clicking thaticonwill give you the option to jump to where they are working in the document.
• Each shared file has something called version history. This history tracks changes made by each person and saves different versions over time, so you can see who made which edits and restore or save older versions.
  • View the history of any shared document when you are in it by clicking thefile nameat the top, and selectingVersion History. You can see and restore previous edits to the document.